International tenders

VSO is a global voluntary organisation whose mission is to bring people together to fight poverty through the lasting power of volunteering.

Vehicles tender

We will be running a tender process with the intention of establishing a 5 year Framework Agreement (3 years + 2 year optional extension) and appointing 1-2 Preferred Suppliers for the provision of new vehicles, on an as and when required basis, to our 20+ offices located across Africa and Asia Pacific.

Our fleet is currently approximately 60 vehicles, 15 of these having been purchased in the last 3 years, with the most frequently purchased vehicles being 4x4s. Required vehicles may however include pick-up trucks, sedans and vans. Our vehicle requirements over the duration of the framework will depend on our donor funding, however we anticipate our requirements will be approximately 5 vehicles in year one of the agreement and most likely similar quantities in subsequent years. 

We are seeking expressions of interest from suitable vehicle suppliers.

Minimum requirements for suppliers include the following:

  • Suppliers must be able to supply vehicles to a minimum of 12 countries from the following list: Bangladesh, Cambodia, Eswatini, Ethiopia, India, Kenya, Lesotho, Malawi, Mozambique, Myanmar, Nepal, Nigeria, Pakistan, Philippines, Rwanda, Sierra Leone, Tanzania, Uganda, Zambia, Zimbabwe
  • Suppliers must be able to provide shipping services (this service may be subcontracted)
  • Suppliers must be authorised dealers of the brand(s) of vehicle being supplied

Expressions of interest

All expressions of interest must be received by VSO by 4 March 2021 at 17.00 GMT and must be submitted electronically (emailed) to the following email address: procurement@vsoint.org. The EOI must include a contact name, company name, company address, phone email address, a list of the above countries which your organisation supplies to and confirmation that your organisation meets the above minimum requirements.

Tender documents

Following the close of the EOI period, tender documents and a detailed specification will be sent to suppliers who expressed an interest and meet the above criteria.

Anticipated agreement start date: April 2021

Framework period: 3 years with the option to extend for an additional 2 years

VSO reserves the right not to award an agreement.

Global payroll tender

We will be running a tender process with the intention of establishing a Framework Agreement and appointing 1-3 organisations as Preferred Suppliers for the provision of Global Payroll (Managed Administrative Services & Professional Employer/Employer of Record) in multiple countries. We currently utilise these services in a number of countries, however our requirements going forward may extend beyond our current locations. We are seeking expressions of interest from suitably experienced / registered organisations, or a consortium of organisations which could provide both levels of service.

VSO’s requirements for suppliers

  • Provide flexible and agile payroll/compliance/administrative services in a changing landscape, for generally smaller headcount in a range of countries, primarily in Africa and Asia; these could change frequently and level of service needed will depend on programme requirements, and could also shift between these levels of service. Potential countries are listed below; suppliers should be able to offer services in at least 60% of these, although other countries could be of interest.
  • Supply fully managed payroll, benefits & employer tax services in countries with VSO company registration
  • Act as professional employer (PEO)/employer of record (EOR), as well as provide fully managed payroll services, in countries without VSO registration

Potential countries for services

  • Algeria
  • Bangladesh
  • Belgium
  • Burkina Faso
  • Cambodia
  • Cameroon
  • Central African Republic
  • Chad
  • Egypt
  • Eritrea
  • Ethiopia
  • Ghana
  • India
  • Ireland
  • Jordan
  • Kenya
  • Lesotho
  • Malawi
  • Mali
  • Mozambique
  • Muritania
  • Myanmar
  • Nepal
  • Netherlands
  • Nigeria
  • Pacific Islands
  • Pakistan
  • Papua New Guinea
  • Philippines
  • Rwanda
  • Senegal
  • Sierra Leone
  • Somalia
  • South Africa
  • South Sudan
  • Sudan
  • Swaziland
  • Tanzania
  • Thailand
  • Uganda
  • United States of America
  • Zambia
  • Zimbabwe

Expressions of interest

All expressions of interest must be received by VSO by 17 March 2021; 17.00 GMT and must be submitted electronically (emailed) to the following email address: VSO Global Finance Operations vsoglobalfinanceoperations@vsoint.org. The EOI must include a contact name, company name, company address, phone and email address.

Tender documents

Tender documents will be sent to those who expressed an interest, following the close of the EOI period.

Anticipated agreement start date: approximately end of May/early June 2021

Framework period: 3 years with option to extend for an additional 1 year

VSO reserves the right not to award an agreement.