International tenders

VSO is a global voluntary organisation whose mission is to bring people together to fight poverty through the lasting power of volunteering.

Contract opportunity - Rwanda

We will be running a tender process with the intention of establishing a Framework Agreement and appointing Preferred Suppliers for the provision of conferencing, accommodation, and catering services. Accommodation required includes hotels and guesthouses. For “B” lots, conferencing / meeting venues may link up with caterers and submit a joint bid under one supplier name. We are seeking expressions of interest from suitably experienced suppliers/service providers.

VSO’s requirements

The tender is divided into 60 lots in 30 districts in Rwanda and service providers may express their interest in one or more lots in their district(s):

 1. Nyarugenge

  • Lot 1A:  Nyarugenge accommodation – 3-5 providers
  • Lot 1B:  Nyarugenge conference /meeting facilities and catering services – 3-5 providers

2. Gasabo

  • Lot 2A:  Gasabo accommodation – 3-5 providers
  • Lot 2B:  Gasabo conference /meeting facilities and catering services – 3-5 providers

3. Kicukiro

  • Lot 3A: Kicukiro accommodation – 3-5 providers
  • Lot 3B: Kicukiro conference /meeting facilities and catering services – 3-5 providers

4. Rubavu

  • Lot 4A:  Rubavu accommodation – 3-5 providers
  • Lot 4B:  Rubavu conference /meeting facilities and catering services – 3-5 providers

5. Karongi

  • Lot 5A:  Karongi accommodation – 3-5 providers
  • Lot 5B:  Karongi conference /meeting facilities and catering services – 3-5 providers

6. Musanze

  • Lot 6A:  Musanze accommodation – 3-5 providers
  • Lot 6B:  Musanze conference /meeting facilities and catering services – 3-5 providers

7. Rusizi

  • Lot 7A: Rusizi accommodation – 3-5 providers
  • Lot 7B: Rusizi conference /meeting facilities and catering services – 3-5 providers

8. Bugesera

  • Lot 8A:  Bugesera accommodation – 3-5 providers
  • Lot 8B:  Bugesera conference /meeting facilities and catering services – 3-5 providers

9. Huye

  • Lot 9A:   Huye accommodation – 3-5 providers
  • Lot 9B:   Huye conference /meeting facilities and catering services – 3-5 providers

10.  Nyanza

  • Lot 10A:   Nyanza accommodation – 2-3 providers
  • Lot 10B:   Nyanza conference /meeting facilities and catering services – 2-3 providers

11.  Ruhango

  • Lot 11A:   Ruhango accommodation – 2-3 providers
  • Lot 11B:   Ruhango conference /meeting facilities and catering services – 2-3 providers

12. Nyamagabe

  • Lot 12A:   Nyamagabe accommodation – 2-3 providers
  • Lot 12B:   Nyamagabe conference /meeting facilities and catering services – 2-3 providers

13. Nyaruguru

  • Lot 13A:   Nyaruguru accommodation – 2-3 providers
  • Lot 13B:   Nyaruguru conference /meeting facilities and catering services – 2-3 providers

14. Nyamasheke

  • Lot 14A:   Nyamasheke accommodation – 2-3 providers
  • Lot 14B:   Nyamasheke conference /meeting facilities and catering services – 2-3 providers

15. Gisagara

  • Lot 15A: Gisagara accommodation – 2-3 providers
  • Lot 15B: Gisagara conference /meeting facilities and catering services – 2-3 providers

16. Kamonyi

  • Lot 16A:  Kamonyi accommodation – 2-3 providers
  • Lot 16B:  Kamonyi conference /meeting facilities and catering services – 2-3 providers

17. Muhanga

  • Lot 17A: Muhanga accommodation – 2-3 providers
  • Lot 17B: Muhanga conference /meeting facilities and catering services – 2-3 providers

18.  Ngororero

  • Lot 18A:   Ngororero accommodation – 2-3 providers
  • Lot 18B:   Ngororero conference /meeting facilities and catering services – 2-3 providers

19. Rutsiro

  • Lot 19A:   Rutsiro accommodation – 2-3 providers
  • Lot 19B:   Rutsiro conference /meeting facilities and catering services – 2-3 providers

20. Nyabihu

  • Lot 20A:   Nyabihu accommodation – 2-3 providers
  • Lot 20B:   Nyabihu conference /meeting facilities and catering services – 2-3 providers

21. Gakenke

  • Lot 21A: Gakenke accommodation – 2-3 providers
  • Lot 21B: Gakenke conference /meeting facilities and catering services – 2-3 providers

22. Burera

  • Lot 22A:   Burera accommodation – 2-3 providers
  • Lot 22B:   Burera conference /meeting facilities and catering services – 2-3 providers

23. Gicumbi

  • Lot 23A:   Gicumbi accommodation – 2-3 providers
  • Lot 23B:   Gicumbi conference /meeting facilities and catering services – 2-3 providers

24.  Rulindo

  • Lot 24A:  Rulindo accommodation – 2-3 providers
  • Lot 24B: Rulindo conference /meeting facilities and catering services – 2-3 providers

25. Gatsibo

  • Lot 25A:    Gatsibo accommodation – 2-3 providers
  • Lot 25B:    Gatsibo conference /meeting facilities and catering services – 2-3 providers

26. Nyagatare

  • Lot 26A:    Nyagatare accommodation – 2-3 providers
  • Lot 26B:    Nyagatare conference /meeting facilities and catering services – 2-3 providers
     

27. Kayonza

  • Lot 27A:    Kayonza accommodation – 2-3 providers
  • Lot 27B:    Kayonza conference /meeting facilities and catering services – 2-3 providers

28. Ngoma

  • Lot 28A:  Ngoma accommodation – 2-3 providers
  • Lot 28B:   Ngoma conference /meeting facilities and catering services – 2-3 providers

29.   Kirehe

  • Lot 29A:    Kirehe accommodation – 2-3 providers
  • Lot 29B:    Kirehe conference /meeting facilities and catering services – 2-3 providers

30.   Rwamagana

  • Lot 30A:     Rwamagana accommodation – 2-3 providers
  • Lot 30B:      Rwamagana conference /meeting facilities and catering services – 2-3 providers
     

Expressions of interest

All expressions of interest must be received by VSO by 1st November 2021 at 9.00am Rwandan local time and must be submitted either by email to the following email address: godeberthe.nyiraminani@vsoint.org or in writing to the following address: VSO Rwanda, Head Office, Gasabo, Kimihurura, KG 625, STREET no12.

The EOI must include a contact name, company name, company address, phone, email address and must state the Lot(s) being applied for.

Tender documents: tender documents will be sent to those who expressed an interest, following the close of the EOI period.

Anticipated agreement start date: December 2021

Framework period: 1 year with the option to extend for an additional 1 year

VSO reserves the right not to award an agreement.